Theater Rental

Hi-Pointe Theatre

The Hi-Pointe Theatre offers private rentals for film screenings, corporate events,
birthday parties, school groups, and client appreciation events. Please review the
policies below before submitting a rental request.

Private Rentals & Event Policy

Rental Rates & Time Blocks

Rates generally range from $750–$1,800, depending on event type, time of day, and staffing needs. Daytime rates for Monday–Thursday rentals starting before 4:00 PM begin at $500.

A 20% discount is available for non-profit organizations and community partners.

Rentals are typically booked in three-hour blocks. Additional time, staffing, or technical requirements may incur extra fees.

Rental fees include use of the auditorium, standard projection, sound, and staffing.

Ticketing (If Theatre Sells Tickets)

• If the Hi-Pointe Theatre is selling tickets for your event, the Theatre will retain
  20% of gross ticket sales.

Booking & Payment

• Full payment is required in advance to confirm and hold a rental date.
• Payment is typically due 5–10 business days prior to the event.
• Rentals booked within seven (7) days of the event require payment upon invoicing.
• Dates are not confirmed until payment is received.
• Failure to remit payment by the due date may result in cancellation.

Media Delivery Requirements

To ensure proper testing and presentation, all screening materials must be delivered
in advance.

• Digital files (DCP or digital video):
  Must be received no later than five (5) business days prior to the event.
• Physical media (Blu-ray or DVD):
  Must be received at least three (3) business days prior to the event and must be region-compatible.
• All media must be approved and tested by theater staff in advance.

The Hi-Pointe Theatre cannot guarantee presentation of untested or late-delivered media.
Failure to meet media delivery deadlines may result in cancellation without refund.

Film Licensing

• Private, closed events do not require public performance licensing,
  provided the screening is not advertised or open to the general public.
• Public or ticketed events may require proof of public performance rights.
• The Hi-Pointe Theatre can assist in determining licensing needs when applicable.

Concessions

• Concessions may be handled in one of the following ways:
  • Prepaid concession vouchers added to the invoice
  • Concessions open for purchase at standard pricing
• Outside food and beverages are not permitted unless approved in advance.

Cancellations & Refunds

• All rental payments are non-refundable.
• Cancellations made less than five (5) business days before the event are subject to full forfeiture of rental fees.
• The Hi-Pointe Theatre reserves the right to cancel an event if payment or media deadlines are not met.

Day-of Event

• Access times, setup needs, and special requests must be arranged in advance.
• Renters are responsible for adhering to agreed-upon arrival and exit times.
• Additional time or staffing beyond the contracted rental period will be billed accordingly.

Questions & Requests

To inquire about availability or request a rental, please contact:
Joseph Tronicek at joseph@cinemastlouis.org